Staff Postings

Grant Accountant- Full time- Tonkawa

This position works under the direction of the Comptroller. The Grant Accountant is responsible for accounting duties and tasks related to the financial management and reporting of federal grant funds. The Grant Accountant provides accounting services for sponsored project funds, ensuring compliance with federal, state and local government, and sponsor regulations, policies, and procedures. The Grant Accountant works with the Northern Oklahoma College Grants Coordinator, the principal investigator(s), and the funding agency to ensure compliance with expenditure requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Serves as the appropriate principal investigator’s contact for grants and contract accounting functions.
  • Acts as pre-award grant budgeting resource and reviews grant and contract proposals by assessing financial needs.
  • Initiates accounting for grants and contracts including documentation, compliance, reporting, and reconciling.
  • Creates, compiles and inputs financial data in to spreadsheets, and maintains general ledger accounts for entering, organizing, retrieving and reporting grant financial data.
  • Monitors time and effort reporting, ensuring it is complete and in compliance with applicable regulations.
  • Communicates with fiscal contacts at funding source for problem resolution and information gathering.
  • Calculates, prepares and negotiates the indirect cost rate proposal
  • Coordinates and prepares, on a timely basis, information related to external requirements associated with grants, contracts and special programs.
  • Allocates Title IV funds within the student billing system and reconciles with the Financial Aid department.
  • Reviews transactions submitted to ensure compliance with contract requirements, accurate accounting, reporting of grant funds, adherence to budget limitations, and timely submission of financial reports.
  • Performs grant–related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes and associated communications with customers, reconciliations, and budgeting.
  • Performs grant closeout functions required including reconciliations, financial status reports, final invoices, and final financial reporting.
  • Reviews general ledger transactions to ensure accuracy and complete journal entries.
  • Assists with fiscal year-end close including information used in the UG’s single audit part F
  • Serves as a member of the Grants Committee. Participates in meetings related to grant needs and applications and assists with pre-award budget development.
  • Ability to independently prepare reports, presentations and correspondence with minimal guidance.
  • Audit claims for accuracy, allow-ability and appropriateness.
  • Compiles spreadsheet calculation for IPEDS, Part C and Part K.
  • Compiles spread sheet calculation for institutional scholarships and waivers by semester.
  • Keeps the post-award side of the grants database updated as needed.
  • Prepares daily Advice of Deposit cards as needed for Core Wires and J.P. Morgan Chase Bank electronic payments.
  • Process data entries on POISE for NOC (FIS & SBR)
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Assist with daily operations related to the financial management of the organization, along with other general duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Grant Accountant must have a strong understanding of the financial and managerial accounting concepts and principles; excellent problem solving, communication, interpersonal and oral and written communication skills. Attention to detail, tempered by effective time-management skills to ensure an efficient use of time is expended to properly complete assignments and meet goals.

 EDUCATION and/or EXPERIENCE: A minimum educational level of a Bachelor’s degree in Accounting is required. Experience in higher education work environment with specific emphasis in grant accounting is preferred.

PHYSICAL DEMANDS: Ability to stand, sit, and/or walk for extended periods of time. In addition, must be able to lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO

Facilitators- Part time- All campuses

Facilitator positions available starting the week of January 16th, working up to 20 hours per week in a higher education setting at any of the NOC Tonkawa, Enid and Stillwater locations. Facilitators will oversee the basics of the classroom technology (Interactive Television). Ensure any course documents are distributed and collected for the instructor. Ensure that assignments, quizzes and exams taken in the classroom are monitored for integrity. Available time slots are from 8:00 a.m. to 9:45 p.m. Monday thru Friday. Please submit an application form (available online at www.noc.edu/prospective-employee ) and a resume to Human Resources Department, Northern Oklahoma College, P.O. 310, Tonkawa, Ok. 74653 EEO.

Human Resources- Part Time - Tonkawa

Northern Oklahoma Tonkawa is currently seeking a part time employee, working up to 25 hours per week, to work in the Human Resources Department. The employee will be under the immediate supervision of the Director of Human Resources and will be responsible for providing support in all areas pertaining to Human Resources. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and must have computer knowledge. An understanding of the importance of confidentiality is vital. Application review begins immediately and will continue until the position is filled. Applicants will need to submit a letter of application, an application form available online at www.noc.edu/prospective-employee , a resume, and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EEO

Print Shop Specialist- Full Time- Tonkawa

SUMMARY: Under the immediate supervision of the Director of Printing Services, the print shop specialist must be able to work effectively in a team environment and serve as a bindery/mail/copy technician as well as a secondary photographer supporting a variety of departments/locations; Provide basic design for the production of printed materials; Help to maintain and uphold the college’s Brand Image standards; will assume other responsibilities as assigned; must be able to multi-task and work within deadline schedules.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Provide bindery services to include but not limited to hydraulic cutter, folder, laminator, coil binding, padding, drill and stitcher.
  • Operate copiers, inserter, mailing and graphic equipment.
  • Assist with photography support.
  • Stock paper inventory/copy supplies.
  • Package materials for delivery.
  • Maintain and archive records and files.
  • Maintain bindery equipment basic service.
  • Knowledge of digital production.
  • Produce letterhead, business cards, certificates, and other printed materials.
  • Assist with basic design in a variety of graphical formats.
  • Maintain a clean, organized and safe work area.
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed.
  • Perform all other duties necessary to accomplish the educational objective of the College and/or as assigned by the Vice President for Development and Community Relations.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and have good computer skills. The Print Shop Specialist must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible print shop work; establish and maintain cooperative working relationships with those contacted in the course of work. A working knowledge of bindery equipment and digital printers is preferred. A basic interest/knowledge of photography and design is preferred. Should be mechanically inclined. Creativity, team player, strong organizational skills, relationship management, good oral and written communication skills are essential. Must be able to work under pressure; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required with a flexible 40-hour work week schedule. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

EDUCATION AND/OR EXPERIENCE: A minimum educational level of an associate degree with preference in a graphic arts and design, printing or certificate in graphic art or closely related field; or one to two years related experience.

PHYSICAL DEMANDS: Ability to stand, sit, and/or walk for extended periods of time. In addition, must be able to lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

 Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO

Title III NASNTI Distance Learning Specialist - Tonkawa

This is a grant-funded 100%, 12-month position housed on the NOC-Tonkawa campus for a five-year period beginning in FY 2016-2017 and ending in 2020-2021. The position is responsible for collaborating with NOC’s Instructional Designer and with NOC’s IT Department to provide technical support and assistance in integrating technology within the College’s overall IT infrastructure. The Distance Learning Specialist will also oversee the establishment of the six new tribal access sites. The position ends post-grant at the end of five years.

ESSENTIAL DUTIES AND RESPONSIBILTIES INCLUDE:

  • Coordinate QM certification process for targeted online courses
  • Oversee pilot of targeted online/ITV courses
  • Lead development/pilots of online courses
  • Coordinate the acquisition and integration of technology to support project initiatives
  • Train faculty/staff in delivery of new and redesigned online services
  • Oversee establishment of pilots at new access sites
  • Assist Project Manager, External Evaluator and IMT in ongoing evaluation efforts
  • Assist in institutionalizing new practices, revised online courses, and services

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily including learning and utilizing changing technology. The individual must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of duties; and establish and maintain cooperative working relationships with those contacted in the course of work. Initiative, creativity and teamwork are essential as well as strong organizational, management, customer service, and written and oral communication skills. The ideal candidate will be able to work well with students, faculty, administration, and staff members, as well as external stakeholders and supporters; work well under pressure; meet deadlines, and set priorities while maintaining professional relationships when dealing with individuals; he or she must also value the significance of collaborative inclusiveness with a diverse employee and student population. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Hire is also contingent upon Federal agency approval. Weekend and evening work may be required with a flexible 40-hour work week schedule.

 PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: A minimum educational level of a Master’s degree in Education or related field. A minimum of 3 years’ experience in higher education distance instruction or services. Must have demonstrated expertise with Blackboard LMS and Civitas or other comparable data management systems. Familiarity with best practices in distance education, Quality Matters preferred. Must have ability to work collaboratively and have excellent leadership and communication skills. Experience working with disadvantage, low-income, at-risk students preferred.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO

Title III NASNTI Native American Student Success Specialist

This is a grant-funded 100%, 12-month position housed on the NOC-Tonkawa campus for a five-year period beginning in FY 2016-2017 and ending in 2020-2021. This position will become absorbed by the institution beginning in Year 3 and will be retained by NOC post-grant period. The Native American Student Success Specialist (NASSS) will lead the development of the new Cultural Engagement Center, overseeing the development /pilots of student services and faculty development to be housed there.

ESSENTIAL DUTIES AND RESPONSIBILTIES INCLUDE:

  • Supervise Tutors and Tribal Leader/Faculty Coaches
  • Lead establishment of Cultural Engagement Center, including renovation and equipping, in coordination with NOC IT and facilities staff
  • Oversee development/pilots of tutoring and coaching for Native American students
  • Facilitate professional development for NOC faculty/staff on strategies to support Native American student success
  • Coordinate with NOC faculty/staff and Tribal Access Site Facilitators to integrate Cultural Engagement Center services within institutional/tribal center structures
  • Assist in evaluation data collection/analysis
  • Coordinate with project staff and NOC staff/faculty to ensure institutionalization of new initiatives

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily including learning and utilizing changing technology. The individual must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of duties; and establish and maintain cooperative working relationships with those contacted in the course of work. Initiative, creativity and teamwork are essential as well as strong organizational, management, customer service, and written and oral communication skills. The ideal candidate will be able to work well with students, faculty, administration, and staff members, as well as external stakeholders and supporters; work well under pressure; meet deadlines, and set priorities while maintaining professional relationships when dealing with individuals; he or she must also value the significance of collaborative inclusiveness with a diverse employee and student population. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Hire is also contingent upon Federal agency approval. Weekend and evening work may be required with a flexible 40-hour work week schedule.

 PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: A minimum educational level of a Master’s degree in Education or related field with a minimum of 3 years’ experience in higher education distance instruction or services. Demonstrated expertise with Blackboard LMS and Civitas or comparable data management systems. Familiarity with best practices in distance education, Quality Matters preferred. Ability to work collaboratively with excellent leadership and communication skills. Experience working with disadvantaged, low-income, at-risk student preferred.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO