SUMMARY: Reporting to the Vice President for Financial Affairs, the Director of Financial Services assists in all aspects of supervising and managing the daily activities of Student Accounts Receivable. The Director of Financial Services also supervises the Director of Financial Aid and Director of Purchasing/Accounts Payable. The Director of Financial Services provides institution—wide leadership and is also responsible for ensuring compliance with policies, regulations and statutes. Confers with and supports the Vice President for Financial Affairs on financial matters, while maintaining strong, positive working relationships with all college departments. Analyzes, reviews and makes recommendations in financial services, policies, and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include:
Provide overall leadership and supervisory direction for the following areas: Student Accounts Receivable, Financial Aid, and Purchasing/Accounts Payable.
Provide leadership and direction in the development, assessment, and continuous improvement of financial services functions, including planning a successful deployment of strategic planning initiatives that align with the mission and goals of the institution.
- Assists the Vice President of Financial Affairs in managing and evaluating the overall planning and coordination of the Office of Financial Affairs to ensure compliance with sound budgeting/accounting standards and practice with applicable policies, regulations and laws; may develop and institute fiscal policy, controls and procedure changes.
- Oversees, evaluates, and provides work direction to Student Accounts Receivable personnel. Responsible for the operation of student accounting processes including billings, finance charges, outsourced payment plans, electronic data transfers to and from third-parties and other internal departments, and accuracy of the student accounting database.
- Serves as primary contact to collect and coordinate submission of past due student accounts receivable to external collection agencies each semester and to the warrant intercept program with the Oklahoma Tax Commission.
- Responsible for maintaining accurate charges, coding and billing structure within the Student Accounts Receivable module in Jenzabar system.
- Responsible for 1098-T reporting including coding of charges and payments in the accounts receivable module, production of 1098-T forms for students, and submission for federal reporting requirements.
- Responsible for updating and maintaining correct student accounts receivable information on electronic and printed communications.
- Provides financial counseling for parents and students regarding payment options and payment plans with ability to negotiate special arrangements, in conjunction with the Vice President for Financial Affairs.
- Serves as primary contact to receive Tuition and Fee Petition for Extenuating Circumstances. Compiles all pertinent information regarding the student bursar account and obtains relevant information from other internal departments to be considered by the Vice President for Financial Affairs.
- Assists with collection of data and preparation of reports for the Oklahoma State Regents for Higher Education, the Northern Oklahoma College Board of Regents, and other project or studies as necessary.
Ensure financial services of student accounts receivable, financial aid and purchasing/accounts payable areas operate in compliance with federal, state, college, and accreditation standards.
Prepare, recommend, and implement budgets for assigned areas; upon expenditure variations, take necessary action to assure compliance with budget limitations and established College fiscal policies.
Serves as a member on institutional committees as appropriate.
Maintain job manual for position with regular updates to describe processes when substitutions are needed.
Compiles high level, complex special reports and projects and performs other duties necessary to accomplish the educational objectives of the College and/or as assigned by the Vice President for Financial Affairs.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Director of Financial Services must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.
EDUCATION and/or EXPERIENCE: A Certified Public Accountant (CPA) license is required. A minimum educational level of a master’s degree and two to three years of higher education administration experience or equivalent combination is preferred.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE.