Staff Postings

Administrative Assistant to VP for Academic Affairs (50%) and Grant Support Assistant (50%)

SUMMARY: Provide administrative support for the Vice President for Academic Affairs and assist in coordinating grant activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include: This position requires strong public relations skills, the capacity to work independently, and successful completion of tasks.

  • Maintain copies of faculty personnel files in Office of Academic Affairs, sending annual update requests to faculty, and working with HR to ensure files for both fte and adjunct are complete and applicant material is forwarded to correct divisions.
  • Coordinate adjunct new hire packets.
  • Prepare overload and adjunct faculty contracts using Adobe e-sign.
  • Update organizational chart as needed and recommended by Administrative Council.
  • Maintain directory boards in Administration Building.
  • Supervise mailroom and maintain faculty mailboxes.
  • Type correspondence, reports, vehicle requests, and purchase requisitions. 
  • Send Vice President’s Honor Roll at the end of each semester.
  • Assist in preparing and updating academic calendar and final exam schedules.
  • Maintain updated institutional committee list, assisting in identifying needed areas of coverage and collecting and posting all committee minutes to website each semester.
  • Assist in preparation for academic service award receptions and commencement.
  • Arrange details for meetings for faculty on-campus and away from campus.
  • Record minutes for faculty and division chair meetings.
  • Process travel arrangements and coordinate hotel and conference reservations for Academic Affairs Office and for faculty as needed (e.g. OACC).
  • Use POISE program for entry of new faculty information.
  • Log and file course syllabi, classroom observations, and faculty service reports each year.
  • Conduct online compliance checks each semester, verifying syllabi are posted at first of semester and grade reports are posted and updated in the LMS.
  • Assist with course evaluation process, setting up sections to be evaluated and downloading reports to be distributed from the IR Office.
  • Coordinate planning and development of competitive grant proposals for institution-wide programs
  • Develop and provide technical assistance to employees for the support of pre- and post- award functions, including grant implementation and management of externally funded programs
  • Monitor and ensure grant/college compliance in all aspects of grant implementation, management, and reporting in accordance with federal, state, municipal, institutional, and funding agency regulations, policies, and procedures
  • Maintain a database of grants documents and a central repository of past successful and unsuccessful proposals for reference and accountability purposes
  • Work as a team member in strategic planning to increase the number of grant applications each year and set goals for funding award amounts.
  • Represent Northern in collaborative grant projects, statewide grants networks, and regional meetings on economic development as needed.
  • Work with the Director of Institutional Research to identify, collect, and analyze data and provide information for decision-making
  • Assist with FAX machine and scan documents as needed for staff and students.
  • Keep office supplies stocked.
  • Answer all phone calls for Academic Affairs general office, 8-5, or provide coverage through student worker, logging who called, subject of message, and contact information.
  • Direct student complaints to appropriate academic supervisor, following chain of command.
  • Supervise student worker.
  • Calculate monthly enrollment summary report (daily in two weeks prior to each semester start).
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed.
  • Fill in for President’s Assistant as needed during absences.
  • Perform other duties as assigned by Vice President for Academic Affairs.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must have strong organizational and management skills; a demonstrated ability to write and speak effectively; and proficiency of Microsoft Word and Excel software applications.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years or related experience required, bachelor’s degree preferred; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE. 

Assistant Baseball Coach - Enid

SUMMARY: Northern Oklahoma College Enid is seeking an Assistant Coach to assist with the management, supervision, and coordination of said program that competes in the NJCAA Division II – Oklahoma Collegiate Athletic Conference (OCAC). The Assistant Coach is primarily responsible for teaching, instructing and implementing skills and strategy. Additional occasional responsibilities could include recruiting, scheduling, facility maintenance, tracking student-athlete progress, and promote NOC student-athletes to university coaches. This is a nine-month part time position that pays $15,000 with benefits including health insurance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Assist the Head Coach with teaching, instructing and implementing sport specific skills and strategy in practice.
  • Establish schedules and make travel arrangements.
  • Monitor academic progress and supervise study halls of student-athletes.
  • Assist with the collection and posting of individual and team statistics to the NJCAA website.
  • Assist with facility maintenance and preparation for practice and games.
  • Be available during posted office hours for members of said team and students
  • Compliance Responsibilities: Assist the Head Coach to ensure that NJCAA and College policies and mandated requirements are correctly interpreted and met, and that documentation is maintained per Athletic Department policies and procedures.
  • Ensure that all actions of coaches and student-athletes of said team are performed with the appropriate level of instruction, safety precautions, and training and that the physical well-being of everyone is considered in all that is done as a member of the program.
  • Assist the head coach in regulating, publicizing and enforcing all team regulations regarding personal conduct.
  • Successfully support and assist with the program for student-athlete recruitment as developed by the Head Coach.
  • Other duties as assigned by the Head Coach.
  • Other duties as assigned by the Athletic Director

QUALIFICATIONS: Bachelor’s degree required and a willingness to work towards a Master’s degree. Successful candidate may also have part-time teaching duties based on qualifications. Coaching experience preferably on the college level. Candidates must have excellent verbal and written communication skills, organizational skills, and initiative, as well as the ability to perform within a dynamic team environment. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure, which includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of a bachelor’s degree is preferred.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE

Assistant Softball Coach - Tonkawa

SUMMARY: Northern Oklahoma College Tonkawa is seeking an Assistant Coach to assist with the management, supervision, and coordination of said program that competes in the NJCAA Division I – Oklahoma Collegiate Athletic Conference (OCAC). The Assistant Coach is primarily responsible for teaching, instructing and implementing skills and strategy. Additional occasional responsibilities could include recruiting, scheduling, facility maintenance, tracking student-athlete progress, and promote NOC student-athletes to university coaches. This is a nine-month part time position that pays $15,000 with benefits including health insurance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

Assist the Head Coach with teaching, instructing and implementing sport specific skills and strategy in practice.

  • Establish schedules and make travel arrangements.
  • Monitor academic progress and supervise study halls of student-athletes.
  • Assist with the collection and posting of individual and team statistics to the NJCAA website.
  • Assist with facility maintenance and preparation for practice and games.
  • Be available during posted office hours for members of said team and students
  • Compliance Responsibilities: Assist the Head Coach to ensure NJCAA and College policies and mandated requirements are correctly interpreted and met, and that documentation is maintained per Athletic Department policies and procedures.
  • Ensure that all actions of coaches and student-athletes of said team are performed with the appropriate level of instruction, safety precautions, and training and that the physical well-being of everyone is considered in all that is done as a member of the program.
  • Assist the head coach in regulating, publicizing and enforcing all team regulations regarding personal conduct.
  • Successfully support and assist with the program for student-athlete recruitment as developed by the Head Coach.
  • Other duties as assigned by the Head Coach.
  • Other duties as assigned by the Athletic Director

QUALIFICATIONS: Bachelor’s degree required and a willingness to work towards a Master’s degree. Successful candidate may also have part-time teaching duties based on qualifications. Coaching experience preferably on the college level. Candidates must have excellent verbal and written communication skills, organizational skills, and initiative, as well as the ability to perform within a dynamic team environment. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure, which includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of a bachelor’s degree is preferred.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE.

Athletic Director - Tonkawa & Enid

SUMMARY: Reports to the Vice-President for Student Affairs and collaborates with the President, the Athletic Director is responsible for administration and direction of the entire intercollegiate athletic program and for supervising the entire coaching staff and other personnel with all NOC athletic programs. In addition, the Athletic Director directs, coordinates, and develops student athletic programs and coordinates the administrative and marketing programs which support the Mavericks and Jets athletic programs in compliance with the rules and regulations of the NJCAA and Region II. The Athletic Director’s job is very complex and diverse; however, there are four basic responsibilities: the academic success of student athletes, fiscal responsibility, rules compliance, and competitive success. In addition, the athletic director is to maintain comparable facilities, opportunities, and experiences for students and coaches on the Tonkawa and Enid campuses.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

  • Provides overall leadership, direction, and supervision for the entire coaching staff and other personnel within the athletic program while promoting academic success, athletic excellence, and good sportsmanship;
  • Recommends and implements intercollegiate athletic budgets and provides fiscal overview for the athletic program and individual sports;
  • Works with the Northern Oklahoma College Foundation, Inc. in fund raising activities for the athletic programs;
  • Ensures that all events held in conjunction of the Athletic Department are in compliance with NJCAA and Region II regulations;
  • Develops appropriate tracking of and maintains appropriate information regarding the scholastic performance of all student athletes;
  • Works with faculty and other areas as appropriate to ensure that student athletes receive needed intervention and academic assistance in a timely manner;
  • Maintains all team rosters, team and department grade point averages, and responsible for submission of all individual and team academic award nominations with the NJCAA;
  • Responsible for working with the finance department, human resources and the scholarship office to gather all necessary information to complete annual EADA report, publish and distribute report content in accordance with U.S. Department of Education policy;
  • Provides athletic information for various institutional, state, and federal reports;
  • Prepare, administer and maintain exit interviews with student athletes in cooperation with Director of Institutional Research;
  • Coordinates search committees for selection of new coaches in cooperation with VP Academic Affairs;
  • Coordinates with coaches to disseminate team schedules, rosters, logos, photos, and other requested materials for all athletic events, tournaments hosted by NOC and for post-season play;
  • Supervises all recruitment activities within the intercollegiate athletic programs to ensure compliance with conference and national rules;
  • Enforces safety and health regulations and coordinates with appropriate staff on athletic
  • insurance issues;
  • Oversees processing of insurance claims for student athlete injuries;
  • Monitors and manages student athletic injuries utilizing NOC athletic trainers;
  • Oversees student athlete scholarship process to ensure current college and NJCAA
  • Policies are enforced.
  • Serves as contact for Region II of the NJCAA and represents Northern Oklahoma College Tonkawa and Enid Campuses at regional meetings and communicates appropriate information to coaches and college administration;
  • Develops, in cooperation with athletic staff, games, schedules, and a certified base of game officials;
  • Coordinates with coaches and disseminates team schedules for all College sporting events on the Tonkawa Campus and Enid Campus;
  • Coordinates all team travel adhering to prudent budgetary practices and college policies;

Responsible for all game day personnel such as score keepers table, gate, security for officials;

  • Oversees concessions and other sales at home activities on both campuses;
  • Oversees effective maintenance of all athletic facilities and equipment;
  • Maintains an inventory record of all athletic equipment;
  • Primarily responsible for content management of all electronic media involving athletics including Jets and Mavericks websites and social media networks.
  • Primarily responsible for compliance with NOC Graphic Standards Guide and Branding for athletics;
  • Oversees maintenance of accurate and official team records, individual records, and program history and ensures timely submission of required documentation and reports to NJCAA and other entities by coaching staff;
  • Develops and maintains an effective program in order to identify and attract scholarship prospects for the teams;
  • Primarily responsible student athlete eligibility, ensures ongoing eligibility, and prepare reports for NJCAA utilizing the NJCAA online eligibility and reporting website;
  • Monitors letters of intent, release agreements, transfer tracking forms and transfer waivers;
  • Updates Student Athletic Handbook and policies and makes certain policies are consistent with current NOC Course Catalog and Student Handbook. Presents the revised policy to NOC Regents;
  • Coordinates Student Athlete Handbook training and orientation with all student athletes, managers, trainers, coaches and volunteers. Maintains file of signed handbook agreement forms;
  • Oversees enforcement of policies concerning athletes, teams, and coaches;
  • Oversees Cheerleading programs and coaches;
  • Attend post-season playoffs for all teams and work with NJCAA to provide required documents and assist with making team arrangements;
  • Appropriate driver’s license for transportation of team in vans or bus;
  • The athletic director may not coach any NOC athletic team.
  • The athletic director will be required to split hours and maintain offices on both Tonkawa and Enid campuses and to attend the majority of home athletic events on each campus.
  • Maintains job manual;
  • Other duties as assigned by the President and VP Student Affairs. 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Athletic Director must preserve confidentiality of privileged and sensitive information such as student records and use independent judgment and initiative in the planning, organization, and performance of work. The ideal candidate will be able to work under pressure, be flexible, meet deadlines, and set priorities while maintaining professional relationships when dealing with individuals; he or she must also value the significance of collaborative inclusiveness with a diverse employee and student population. The successful candidate will be an effective advocate who is assertive, yet diplomatic and passionate about helping students succeed. Interpersonal skills must be strong as the AD will be interacting with multiple stakeholders including, but not limited to: players, coaches, faculty, administrators, parents, donors, fans, media, NJCAA peers and coaches. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure, which includes a criminal background check. Proficiency with Microsoft Office applications is also required.

EDUCATION and/or EXPERIENCE: Bachelor’s degree in Physical Education or related field, master’s degree required, and a minimum of three years employment experience with intercollegiate athletics preferred.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Operate in a variety of indoor and outdoor environments with weather extremes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This administration role is a 12 month position. Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE. Applications will be taken until the position is filled. 

Cashier - Enid

SUMMARY: Receives cash from customers or employees in payment for goods or services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Receive and record payments
  • Balance cash drawer and process the main deposit daily
  • Update and activate student meal cards on Campus Commerce
  • Process insufficient fund checks written to Northern Oklahoma College
  • Open and close statement programs daily
  • Process out-going mail and maintain the postage machine
  • Prepare Enid postage recharge invoices
  • Distribute campus keys to faculty and staff
  • Site Administrator for Enid facility rentals through SchoolDude
  • Send out facility rental contracts to external groups
  • Distribute parking tags to students and employees
  • Assist students regarding their NOC Card/Student ID
  • Verify and maintain student activity advance expenditures
  • Answer phones, type letters, answer students’ questions about their accounts
  • Assign and register copy codes to faculty and staff
  • Take student ID pictures
  • Receive and send military forms and scholarship information to Tonkawa
  • Assist students and faculty with registration forms and processes
  • Put charges for ACT, CLEP, and dorm damages, lost keys on student accounts
  • Drop off daily deposit at the bank
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Other duties as assigned
  • Process Warrant Intercept Payments
  • Help with the CBSA collection process
  • Verify and send Tonkawa Foundation deposits

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must have computer knowledge; the ability to read and interpret documents; ability to write routine reports and correspondence; mathematical skills; reasoning ability; and the ability to effectively present information and respond to questions. An understanding of the importance of confidentiality is vital.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE.

Custodian in Dormitories - Tonkawa Campus

SUMMARY: Markley, Bush, Boehme, Threlkeld, Easterling and Mavericks Residence Halls Custodian.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Clean restrooms (showers, sinks, toilets, mirrors and floors) daily
  • General Repairs
  • Sweep front lobby and stairs
  • Clean laundry room
  • Stock supplies for residence halls
  • Take trash out daily
  • Supervise student workers
  • In the summer; clean all men and women’s dorms
  • Paint dorms and wax floors
  • Clean carpets with assistance of summer help
  • Other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Weekend and evening work will be required with a flexible 40-hour workweek schedule. Subject to satisfactory Fair Credit Reporting Act Disclosure that includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree; or one to two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE.

Food Service Manager or Assistant Director - Tonkawa & Enid

SUMMARY: Reports to the Food Service Director and supervises the personnel within Food Service areas. Responsible for food preparation and general management of Enid Cafeteria. Direct staff to ensure students/customers are satisfied with their dining experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Responsible for hiring, training and supervision of food service staff;
  • Order food, beverages, and supplies needed according to inventory needs. Evaluate supplies to determine the best and most cost-effective sources of specific items;
  • Responsible for all Cafeteria food preparation, portion sizes and overall presentation of food;
  • Ensure employees are trained on proper food preparation, kitchen safety techniques and health standards as required by the state/county health department.;
  • Prepare work schedules and assign duties. Arrange for coverage of job duties within the department during employee absences;
  • Maintain budget, inventory and portion controls and work within the guidelines set forth in the budget.
  • Operate the facilities according to all rules, regulations, requirements and laws of Federal, State, local and on premise authority.
  • Ensure food is ready on time and proper temperature levels are met.
  • Be open to suggestions and input by NOC officials and student comments
  • Maintain a clean and orderly dining room.
  • Resolve customer problems and issues.
  • Obtain and maintain Serv Safe/Food Handler’s Permit.
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Other duties as assigned.

EXCEPTIONAL FUNCTIONS 

  • Operates in a variety of conditions, in a climate-controlled office and cafeteria and front of house environments;
  • Availability to work evenings and weekends;
  • Ability to travel as needed to Tonkawa Campus;
  • Appropriate driver’s license;
  • Subject to a criminal background check prior to employment. 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have excellent skills in planning, organization, public relations, and must be able to meet deadlines.

EDUCATION and/or EXPERIENCE: Associate’s degree in Culinary, Management or Business Administration or related field, and a minimum of three years employment experience with Food Service in a college setting preferred.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE.