Staff Postings

Assistant Women’s Basketball Coach - Enid

SUMMARY: Northern Oklahoma College Enid is seeking an Assistant Coach to assist with the management, supervision, and coordination of said program that competes in the NJCAA Division I – Oklahoma Collegiate Athletic Conference (OCAC). The Assistant Coach is primarily responsible for teaching, instructing and implementing skills and strategy. Additional occasional responsibilities could include recruiting, scheduling, facility maintenance, tracking student-athlete progress, and promote NOC student-athletes to university coaches. This is a nine-month part time position with a total compensation package of approximately $26,000 including salary ($15,525) and benefits (approximately $10,532).

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Assist the Head Coach with teaching, instructing and implementing sport specific skills and strategy in practice.
  • Establish schedules and make travel arrangements.
  • Monitor academic progress and supervise study halls of student-athletes.
  • Assist with the collection and posting of individual and team statistics to the NJCAA website.
  • Assist with facility maintenance and preparation for practice and games.
  • Be available during posted office hours for members of said team and students
  • Compliance Responsibilities: Assist the Head Coach to ensure that NJCAA and College policies and mandated requirements are correctly interpreted and met, and that documentation is maintained per Athletic Department policies and procedures.
  • Ensure that all actions of coaches and student-athletes of said team are performed with the appropriate level of instruction, safety precautions, and training and that the physical well-being of everyone is considered in all that is done as a member of the program.
  • Assist the head coach in regulating, publicizing and enforcing all team regulations regarding personal conduct.
  • Successfully support and assist with the program for student-athlete recruitment as developed by the Head Coach.
  • Other duties as assigned by the Head Coach.
  • Other duties as assigned by the Athletic Director

QUALIFICATIONS: Bachelor’s degree required and a willingness to work towards a Master’s degree. Successful candidate may also have part-time teaching duties based on qualifications. Coaching experience preferably on the college level. Candidates must have excellent verbal and written communication skills, organizational skills, and initiative, as well as the ability to perform within a dynamic team environment. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure, which includes a criminal background check.

EDUCATION and/or EXPERIENCE: The preferred candidate will have a minimum educational level of a bachelor’s degree.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE.

Cashier - Enid - Full time

SUMMARY: Receives cash from customers or employees in payment for goods or services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Receive and record payments
  • Balance cash drawer and process the main deposit daily
  • Update and activate student meal cards on Campus Commerce
  • Process insufficient fund checks written to Northern Oklahoma College
  • Open and close statement programs daily
  • Process out-going mail and maintain the postage machine
  • Prepare Enid postage recharge invoices
  • Distribute campus keys to faculty and staff
  • Site Administrator for Enid facility rentals through SchoolDude
  • Send out facility rental contracts to external groups
  • Distribute parking tags to students and employees
  • Assist students regarding their NOC Card/Student ID
  • Verify and maintain student activity advance expenditures
  • Answer phones, type letters, answer students’ questions about their accounts
  • Assign and register copy codes to faculty and staff
  • Take student ID pictures
  • Receive and send military forms and scholarship information to Tonkawa
  • Assist students and faculty with registration forms and processes
  • Put charges for ACT, CLEP, and dorm damages, lost keys on student accounts
  • Drop off daily deposit at the bank
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Other duties as assigned
  • Process Warrant Intercept Payments
  • Help with the CBSA collection process
  • Verify and send Tonkawa Foundation deposits

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must have computer knowledge; the ability to read and interpret documents; ability to write routine reports and correspondence; mathematical skills; reasoning ability; and the ability to effectively present information and respond to questions. An understanding of the importance of confidentiality is vital.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE.

Director of Financial Services - Tonkawa Campus - Full Time

SUMMARY: Reporting to the Vice President for Financial Affairs, the Director of Financial Services assists in all aspects of supervising and managing the daily activities of Student Accounts Receivable. The Director of Financial Services also supervises the Director of Financial Aid and Director of Purchasing/Accounts Payable. The Director of Financial Services provides institution—wide leadership and is also responsible for ensuring compliance with policies, regulations and statutes. Confers with and supports the Vice President for Financial Affairs on financial matters, while maintaining strong, positive working relationships with all college departments. Analyzes, reviews and makes recommendations in financial services, policies, and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

Provide overall leadership and supervisory direction for the following areas: Student Accounts Receivable, Financial Aid, and Purchasing/Accounts Payable.

Provide leadership and direction in the development, assessment, and continuous improvement of financial services functions, including planning a successful deployment of strategic planning initiatives that align with the mission and goals of the institution.

  • Assists the Vice President of Financial Affairs in managing and evaluating the overall planning and coordination of the Office of Financial Affairs to ensure compliance with sound budgeting/accounting standards and practice with applicable policies, regulations and laws; may develop and institute fiscal policy, controls and procedure changes.
  • Oversees, evaluates, and provides work direction to Student Accounts Receivable personnel. Responsible for the operation of student accounting processes including billings, finance charges, outsourced payment plans, electronic data transfers to and from third-parties and other internal departments, and accuracy of the student accounting database.
  • Serves as primary contact to collect and coordinate submission of past due student accounts receivable to external collection agencies each semester and to the warrant intercept program with the Oklahoma Tax Commission.
  • Responsible for maintaining accurate charges, coding and billing structure within the Student Accounts Receivable module in Jenzabar system.
  • Responsible for 1098-T reporting including coding of charges and payments in the accounts receivable module, production of 1098-T forms for students, and submission for federal reporting requirements.
  • Responsible for updating and maintaining correct student accounts receivable information on electronic and printed communications.
  • Provides financial counseling for parents and students regarding payment options and payment plans with ability to negotiate special arrangements, in conjunction with the Vice President for Financial Affairs.
  • Serves as primary contact to receive Tuition and Fee Petition for Extenuating Circumstances. Compiles all pertinent information regarding the student bursar account and obtains relevant information from other internal departments to be considered by the Vice President for Financial Affairs.
  • Assists with collection of data and preparation of reports for the Oklahoma State Regents for Higher Education, the Northern Oklahoma College Board of Regents, and other project or studies as necessary.

Ensure financial services of student accounts receivable, financial aid and purchasing/accounts payable areas operate in compliance with federal, state, college, and accreditation standards.

Prepare, recommend, and implement budgets for assigned areas; upon expenditure variations, take necessary action to assure compliance with budget limitations and established College fiscal policies.

Serves as a member on institutional committees as appropriate.

Maintain job manual for position with regular updates to describe processes when substitutions are needed.

Compiles high level, complex special reports and projects and performs other duties necessary to accomplish the educational objectives of the College and/or as assigned by the Vice President for Financial Affairs.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Director of Financial Services must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

EDUCATION and/or EXPERIENCE: A Certified Public Accountant (CPA) license is required. A minimum educational level of a master’s degree and two to three years of higher education administration experience or equivalent combination is preferred.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE.

Full Time Float/Cashier - Tonkawa

SUMMARY: The Float/Cashier is a fulltime position that reports to the Food Service Director and responsible assisting in areas of the Snack Bar and Cafeteria and responsible for receiving cash and student meal plan swipes from customers and students for meals on the Tonkawa Campus. Follows the Oklahoma Department of Health guidelines for a clean and safe work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Prepare and cook food according to ticket order,
  • Keep kitchen equipment and work area clean and sanitized,
  • Ability to cook on a grill top and fryers,
  • Knowledge of menu items to ensure proper portioning and cooking time,
  • Inspect and chop/prep ingredients,
  • Maintain food temperatures during preparation of all items,
  • Store food items using appropriate labeling and dating,
  • Assist with putting away stock and keeping kitchen stocked during each shift,
  • Empty trash, sweep and mop kitchen after lunch,
  • Changing of oil in fryers according to schedule,
  • Count drawer in and out each day,
  • Ability to use calculator, computer, telephone and other equipment as needed,
  • Accept payment for purchases in the form of cash, credit cards, and student meal plans, and accurately issue change as needed,
  • Responsible for restocking coolers, condiments, and food items in displays,
  • Sanitize common areas in Snack Bar (counter tops, tables, pop machine, etc.),
  • Sweep and mop Snack Bar (front of house) after dinner,
  • Ability to anticipate needs and work with Director on items needed,
  • Assist with light office duties as needed,
  • This position will work as a float for the lunch shift and move into the cashier position during the dinner shift,
  • Hours are typically Monday-Thursday, 11:30 to 7:30 and Friday 11:30 a.m. 2:00 p.m.; Hours may vary,
  • Other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Must be physically able to lift up to 50 pounds without assistance (occasionally, regularly, routinely, throughout the course of the work day) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

 Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE

Custodial Supervisor of Fieldhouse Complex - Tonkawa - Full Time

SUMMARY: Assume responsibility to assure efficient operation, welfare of students, maintain the upkeep, good standing of daily operation of Foster-Piper Fieldhouse.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Provide Building custodial maintenance services in its entirety for Foster-Piper Fieldhouse, Canaday Courts, & Aquatic Facilities
  • Host special events, basketball games, high school play-offs, college graduation, etc.
  • Supervise student workers
  • Assist in selection and training of student workers
  • Support student activities with attendance at student events
  • Know basic first-aid in case of emergency situation
  • Attend meetings, workshops and in-service which may be required
  • Consistent attendance and punctuality is a job requirement.
  • Valid Oklahoma Driver's License required to operate company vehicles.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to use forklift (sit down, stand-up, or motorized pallet jacks.)
  • Must be able work flexible hours to accommodate special events
  • Perform all other duties necessary to accomplish the educational objective of the College and/or as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree; or one to two years related experience; or equivalent combination of education and experience is required.

 PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, dig, haul, pull, reach, carry, lift, grasp, squat or stoop, bend and twist the body, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, talk or hear while performing essential duties. The employee must have the ability to occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff , a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE

Part Time Short Order Cook - Tonkawa

SUMMARY: The Short Order Cook is a part-time position that reports to the Food Service Director and responsible for food preparation and cooking of food items in the Snack Bar for students and guests on the Tonkawa Campus. Follows the Oklahoma Department of Health guidelines for a clean and safe work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Prepare and cook food according to ticket order,
  • Keep kitchen equipment and work area clean and sanitized,
  • Ability to cook on a grill top and fryers,
  • Knowledge of menu items to ensure proper portioning and cooking time,
  • Inspect and chop/prep ingredients,
  • Prepare grab and go items for purchase in front display refrigerators,
  • Maintain food temperatures during preparation of all items,
  • Store food items using appropriate labeling and dating,
  • Assist with putting away stock and keeping kitchen stocked during each shift,
  • Assist Cashier with putting away stock during down time,
  • Changing of oil in fryers according to schedule,
  • Empty trash, sweep and mop kitchen after lunch,
  • Ability to anticipate needs and work with Director on items needed,
  • Hours are typically Monday-Friday, 7:30 to 2:00 or 8:00 a.m. 3:00 p.m.; Hours may vary,
  • Other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Must be physically able to lift up to 50 pounds without assistance (occasionally, regularly, routinely, throughout the course of the work day) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE

Lab Coordinator - Enid- Part Time

Northern Oklahoma College Division of Agriculture and Biological Science Enid is seeking a Part-Time, 15 hour/week Laboratory Coordinator to oversee the laboratory components of Biological Science and Chemistry courses. Duties will include communicating with lecture and laboratory instructors to prepare teaching mediums, mixing of chemical solutions and media preparation, inventory and ordering of all lab supplies needed for the lab sections, and general maintenance of the laboratory classrooms. Applications will be taken until the position is filled. Minimum requirement is a bachelor’s degree in a biological science or chemistry discipline. Previous laboratory experience is preferred. Applicants will need to submit an NOC application form available online at website www.noc.edu/staff , a letter of application, resume, official transcripts, and three letters of professional reference to the Human Resource Department, Northern Oklahoma College, P.O. Box 310, Tonkawa, OK 74653. EOE

Administrative Assistant to VP for Academic Affairs (50%)and Grant Support Assistant (50%) - Tonkawa - Full time

SUMMARY: Provide administrative support for the Vice President for Academic Affairs and assist in coordinating grant activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include: This position requires strong public relations skills, the capacity to work independently, and successful completion of tasks.

  • Maintain copies of faculty personnel files in Office of Academic Affairs, sending annual update requests to faculty, and working with HR to ensure files for both fte and adjunct are complete and applicant material is forwarded to correct divisions.
  • Coordinate adjunct new hire packets.
  • Prepare overload and adjunct faculty contracts using Adobe e-sign.
  • Update organizational chart as needed and recommended by Administrative Council.
  • Maintain directory boards in Administration Building.
  • Supervise mailroom and maintain faculty mailboxes.
  • Type correspondence, reports, vehicle requests, and purchase requisitions.
  • Send Vice President’s Honor Roll at the end of each semester.
  • Assist in preparing and updating academic calendar and final exam schedules.
  • Maintain updated institutional committee list, assisting in identifying needed areas of coverage and collecting and posting all committee minutes to website each semester.
  • Assist in preparation for academic service award receptions and commencement.
  • Arrange details for meetings for faculty on-campus and away from campus.
  • Record minutes for faculty and division chair meetings.
  • Process travel arrangements and coordinate hotel and conference reservations for Academic Affairs Office and for faculty as needed (e.g. OACC).
  • Use POISE program for entry of new faculty information.
  • Log and file course syllabi, classroom observations, and faculty service reports each year.
  • Conduct online compliance checks each semester, verifying syllabi are posted at first of semester and grade reports are posted and updated in the LMS.
  • Assist with course evaluation process, setting up sections to be evaluated and downloading reports to be distributed from the IR Office.
  • Coordinate planning and development of competitive grant proposals for institution-wide programs
  • Develop and provide technical assistance to employees for the support of pre- and post- award functions, including grant implementation and management of externally funded programs
  • Monitor and ensure grant/college compliance in all aspects of grant implementation, management, and reporting in accordance with federal, state, municipal, institutional, and funding agency regulations, policies, and procedures
  • Maintain a database of grants documents and a central repository of past successful and unsuccessful proposals for reference and accountability purposes
  • Work as a team member in strategic planning to increase the number of grant applications each year and set goals for funding award amounts.
  • Represent Northern in collaborative grant projects, statewide grants networks, and regional meetings on economic development as needed.
  • Work with the Director of Institutional Research to identify, collect, and analyze data and provide information for decision-making
  • Assist with FAX machine and scan documents as needed for staff and students.
  • Keep office supplies stocked.
  • Answer all phone calls for Academic Affairs general office, 8-5, or provide coverage through student worker, logging who called, subject of message, and contact information.
  • Direct student complaints to appropriate academic supervisor, following chain of command.
  • Supervise student worker.
  • Calculate monthly enrollment summary report (daily in two weeks prior to each semester start).
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed.
  • Fill in for President’s Assistant as needed during absences.
  • Perform other duties as assigned by Vice President for Academic Affairs.

 QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must have strong organizational and management skills; a demonstrated ability to write and speak effectively; and proficiency of Microsoft Word and Excel software applications.

 EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years or related experience required, bachelor’s degree preferred; or equivalent combination of education and experience is required.

 PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff , a letter of application, a resume, official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653. EOE.

Sandwich Bar Attendant - Tonkawa- Full Time

SUMMARY: The Sandwich Bar Attendant/Food Prep is a full-time position that reports to the Food Service Director and responsible for serving on the sandwich bar and food preparation in the cafeteria on the Tonkawa Campus. Follows the Oklahoma Department of Health guidelines for a clean and safe work environment.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Responsible for making sandwiches as ordered by guests and students,
  • Check temperature of food items according to temperature log,
  • Clean-up of sandwich bar after meals,
  • Set-up and prep of sandwich bar before lunch and dinner service;
  • Cleaning of sandwich bar area after each service;
  • Refill of sandwich bar before lunch and dinner service;
  • Break-down of hot food line after dinner service,
  • Back-up to Snack Bar Cashier as needed,
  • Assist with light office duties as needed,
  • Hours are typically Monday – Thursday, 9:00 a.m. to 6:45 p.m. and Friday 9:00 to 3:00 p.m. and some Saturdays 4:00 p.m. to 6:00 p.m.; Hours may vary,
  • Other duties as assigned.

 QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Must be physically able to lift up to 50 pounds without assistance (occasionally, regularly, routinely, throughout the course of the work day) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE