Staff Postings

Cashier - Full Time - Tonkawa

SUMMARY: Receives cash from customers or employees in payment for goods or services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Receive and record payments
  • Answer phones, type letters, and answer student questions regarding their account
  • Balance cash drawer daily
  • Process the main deposit, verify, and run reports
  • Drop off daily deposit at the bank
  • Provide weekly dormitory student meal counts to cafeteria
  • Verify and code board billing for payment
  • Put charges on accounts for ACT, Clep and Nursing Tests
  • Coordinate vending machines money collection and counting
  • Process insufficient fund checks written to Northern Oklahoma College
  • Update and activate student meal cards on Campus Commerce
  • Assist students regarding their NOC CARD/ STUDENT ID
  • Prepare monthly recharge invoices for copies, postage, printing, and travel
  • Scan and Index files
  • Prepare invoices for outside agencies as needed
  • Work the box office for events in the Kinzer Performing Arts Center
  • Assist other departments with duties that can be performed at cashier desk
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must have computer knowledge; the ability to read and interpret documents; ability to write routine reports and correspondence; mathematical skills; reasoning ability; the ability to effectively present information and respond to questions; and the ability to speak and write effectively. An un­derstanding of the importance of confidentiality is vital.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree and two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO

Grant Accountant- Full time- Tonkawa

This position works under the direction of the Comptroller. The Grant Accountant is responsible for accounting duties and tasks related to the financial management and reporting of federal grant funds. The Grant Accountant provides accounting services for sponsored project funds, ensuring compliance with federal, state and local government, and sponsor regulations, policies, and procedures. The Grant Accountant works with the Northern Oklahoma College Grants Coordinator, the principal investigator(s), and the funding agency to ensure compliance with expenditure requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Serves as the appropriate principal investigator’s contact for grants and contract accounting functions.
  • Acts as pre-award grant budgeting resource and reviews grant and contract proposals by assessing financial needs.
  • Initiates accounting for grants and contracts including documentation, compliance, reporting, and reconciling.
  • Creates, compiles and inputs financial data in to spreadsheets, and maintains general ledger accounts for entering, organizing, retrieving and reporting grant financial data.
  • Monitors time and effort reporting, ensuring it is complete and in compliance with applicable regulations.
  • Communicates with fiscal contacts at funding source for problem resolution and information gathering.
  • Calculates, prepares and negotiates the indirect cost rate proposal
  • Coordinates and prepares, on a timely basis, information related to external requirements associated with grants, contracts and special programs.
  • Allocates Title IV funds within the student billing system and reconciles with the Financial Aid department.
  • Reviews transactions submitted to ensure compliance with contract requirements, accurate accounting, reporting of grant funds, adherence to budget limitations, and timely submission of financial reports.
  • Performs grant–related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes and associated communications with customers, reconciliations, and budgeting.
  • Performs grant closeout functions required including reconciliations, financial status reports, final invoices, and final financial reporting.
  • Reviews general ledger transactions to ensure accuracy and complete journal entries.
  • Assists with fiscal year-end close including information used in the UG’s single audit part F
  • Serves as a member of the Grants Committee. Participates in meetings related to grant needs and applications and assists with pre-award budget development.
  • Ability to independently prepare reports, presentations and correspondence with minimal guidance.
  • Audit claims for accuracy, allow-ability and appropriateness.
  • Compiles spreadsheet calculation for IPEDS, Part C and Part K.
  • Compiles spread sheet calculation for institutional scholarships and waivers by semester.
  • Keeps the post-award side of the grants database updated as needed.
  • Prepares daily Advice of Deposit cards as needed for Core Wires and J.P. Morgan Chase Bank electronic payments.
  • Process data entries on POISE for NOC (FIS & SBR)
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed
  • Assist with daily operations related to the financial management of the organization, along with other general duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Grant Accountant must have a strong understanding of the financial and managerial accounting concepts and principles; excellent problem solving, communication, interpersonal and oral and written communication skills. Attention to detail, tempered by effective time-management skills to ensure an efficient use of time is expended to properly complete assignments and meet goals.

 EDUCATION and/or EXPERIENCE: A minimum educational level of a Bachelor’s degree in Accounting is required. Experience in higher education work environment with specific emphasis in grant accounting is preferred.

PHYSICAL DEMANDS: Ability to stand, sit, and/or walk for extended periods of time. In addition, must be able to lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO

Grant Support Associate - Temporary 50%- Tonkawa

SUMMARY: This position is a temporary five-year, 12- month position beginning in FY 2016-2017 and ending 2020-2021 or as time is indicated per the Title III NASNTI grant. The part-time support is a 50% redistributed portion of the Grants Coordinator responsibilities. This position is responsible for researching developing trends and current funding opportunities to support institutional programs and initiatives. This person works with the Northern Oklahoma College grant coordinator and accountant, institutional grants committee and the principal investigator(s).

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

  • Encourage and support faculty and staff to engage in grantsmanship and facilitate professional development opportunities for employees in preparing grant proposals
  • Assist principal investigators in writing proposals.
  • Assist in editing proposals and/or provide consultative services for others preparing proposals for funding
  • Work as team member to develop strategies to secure external funding to support institutional programs and initiatives
  • Maintain a central repository, or library, of past successful and unsuccessful proposals for reference and accountability purposes
  • Work with Grants Coordinator and Grants Accountant to prepare Institutional Grants Committee agenda
  • Work as a team member in strategic planning to identify funding needs, increase the number of grant applications each year, and set goals for funding award amounts.
  • Assist in preparing, and/or edit complex narrative and statistical reports, presentations, schedules, handbooks, newsletters, and promotional materials
  • Provide research assistance on special projects
  • Perform related duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily including learning and utilizing changing technology. The individual must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of duties; and establish and maintain cooperative working relationships with those contacted in the course of work. Initiative, creativity and teamwork are essential as well as strong organizational, management, customer service, and written and oral communication skills. The ideal candidate will be able to work well with students, faculty, administration, and staff members, as well as external stakeholders and supporters; work well under pressure; meet flexible deadlines, and set priorities while maintaining professional relationships when dealing with individuals; he or she must also value the significance of collaborative inclusiveness with a diverse employee and student population. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

EDUCATION and/or EXPERIENCE: A minimum educational level of an associate degree is required with one to two years of relevant professional experience; a bachelor’s degree is preferred or an equivalent combination of education and experience with previous grant-related or organizational experience in higher education or non-profit organizations.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO

Title III NASNTI Distance Learning Specialist - Tonkawa

This is a grant-funded 100%, 12-month position housed on the NOC-Tonkawa campus for a five-year period beginning in FY 2016-2017 and ending in 2020-2021. The position is responsible for collaborating with NOC’s Instructional Designer and with NOC’s IT Department to provide technical support and assistance in integrating technology within the College’s overall IT infrastructure. The Distance Learning Specialist will also oversee the establishment of the six new tribal access sites. The position ends post-grant at the end of five years.

ESSENTIAL DUTIES AND RESPONSIBILTIES INCLUDE:

  • Coordinate QM certification process for targeted online courses
  • Oversee pilot of targeted online/ITV courses
  • Lead development/pilots of online courses
  • Coordinate the acquisition and integration of technology to support project initiatives
  • Train faculty/staff in delivery of new and redesigned online services
  • Oversee establishment of pilots at new access sites
  • Assist Project Manager, External Evaluator and IMT in ongoing evaluation efforts
  • Assist in institutionalizing new practices, revised online courses, and services

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily including learning and utilizing changing technology. The individual must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of duties; and establish and maintain cooperative working relationships with those contacted in the course of work. Initiative, creativity and teamwork are essential as well as strong organizational, management, customer service, and written and oral communication skills. The ideal candidate will be able to work well with students, faculty, administration, and staff members, as well as external stakeholders and supporters; work well under pressure; meet deadlines, and set priorities while maintaining professional relationships when dealing with individuals; he or she must also value the significance of collaborative inclusiveness with a diverse employee and student population. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Hire is also contingent upon Federal agency approval. Weekend and evening work may be required with a flexible 40-hour work week schedule.

 PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: A minimum educational level of a Master’s degree in Education or related field. A minimum of 3 years’ experience in higher education distance instruction or services. Must have demonstrated expertise with Blackboard LMS and Civitas or other comparable data management systems. Familiarity with best practices in distance education, Quality Matters preferred. Must have ability to work collaboratively and have excellent leadership and communication skills. Experience working with disadvantage, low-income, at-risk students preferred.

Applicants will need to submit an application which is available online at www.noc.edu/prospective-employee, a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EEO